- Mac Check For Text In Another Table
- Excel Check For Text In A Cell
- Mac Check For Text In Another Tablets
Excel Tables have a Total Row that can be toggled on and off from the Ribbon. Several functions are available when the Total Row is turned on.
![Check for text in cell Check for text in cell](/uploads/1/2/6/8/126888713/342263110.png)
Table 2 cell A1 = carrot (the word you are looking for) Somewhere else have a cell that sums the cells in Table 2. The formula works by removing all instances of the word 'carrot' from the string then subtracting the length of the new string from the length of the original and dividing that by the length of the word 'carrot'. Note that you can hide text in Office for Mac in the exact same way as shown below. Hide Text in Word 2007, 2010, 2013. Go ahead and check that box. Click OK and POOF, your text is now gone! All I am left with is one paragraph with no sign of the other paragraph. I went ahead and tested it out by typing another paragraph where the hidden.
In Excel 2010 and 2007 (Windows) select a cell inside the Table, then choose Table Tools and click the check box for Total Row. In Excel 2011 (Mac) select a cell in the Table and choose Tables, then select the check box for Total Row.
A Total row appears below the data where each column has access to several automatic formulas. The default selection for the Total Row is none, meaning no function is selected when you first turn on the Total Row on your Table.
Average, Count, Count Numbers, Max, Min, Sum, StdDev, and Var are options on the drop-down list for each cell in the Total Row. You can even choose More Functions…, which we won’t go into here.
When you choose a function from the list, what you really get is the SUBTOTAL function, where the first argument is the function, and the second argument is the Table column data. In the picture below, 101 represents the Average function, and [Net Product] is the data. Excel inserts this formula automatically when you select Average from the drop-down list.
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Using SUBTOTAL in the Total Row means that when the Table is Filtered, the function will give the correct answer.
If you toggle the Total Row off, Excel remembers the function and it will appear again when you toggle the Total Row back on.
Total Row Reference in a Formula
The Total Row can be used in a formula outside the Table. Notice the Avg Hours Per Setup formula below uses #Totals to refer to the Total Row in the Table.
By using the the Setup Hours and Number Setups from the Total Row, you can Filter the Table and get the correct answer for Average Hours per Setup.
The problem occurs when the Total Row is toggled off, which leaves this formula without a reference.
If you recall from my last post on Tables, I used the following formula for Average Hours Per Setup =SUM(Table1[Setup Hours])/SUM(Table1[Number Setups]) which has a different flaw. It does not work when the Table is Filtered.
Create a Formula That Works
We can replace SUM in this last formula with the SUBTOTAL function =SUBTOTAL(109,Table1[Setup Hours])/SUBTOTAL(109,Table1[Number Setups]).
Now when we Filter the Table the calculation is correct and we don’t have to worry about having the Total Row toggled on for the formula to work.
SUBTOTAL with Windows and Mac
It’s much easier to use the SUBTOTAL Function with Windows versions of Excel (2007, 2010) because autocomplete gives you the different function numbers for the first argument.
The Mac version (2011) doesn’t have autocomplete but you can access Help, which brings you to another window with some information that helps you decide which function number to use for SUBTOTAL.
Hidden values refers to entire rows that are hidden. Excel Tables use “Ignores hidden values” as function numbers when you select a function from the drop-down list in the Total Row.
Table Availability in Excel Versions
As you may have guessed Excel 2003 (Windows) doesn’t have Tables. They have what is referred to as Lists, which is the pre-cursor to Tables. Lists don’t have any structured data.
The same is true for Excel 2008 (Mac), which only has Lists and no Tables. If you have a file with Tables and open it with an earlier version having only Lists then you get a warning.
The moral of this is to upgrade, Tables are worth it.
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These days we all live and work in a multi-device, multi-platform world, and so when building Office 2016 for Mac, one of our key objectives was to make it as easy as possible to transition from using Office for Windows to using Office for Mac and back again. That’s why you’ll notice an interface that’s consistent with what you’d expect when using Office 2016 for Windows, and why we added support for virtually all of the Windows Excel Ctrl keyboard shortcuts. So when it came to working with external data, we applied that same logic: how can we make the experience great and working cross platform easier than ever?
External data in Excel 2016 for Mac
We examined how we could improve external data for Excel 2016 for Mac and made the following changes:
- Excel 2016 for Mac comes with a pre-installed and integrated SQL Server ODBC driver, which we worked hand-in-hand with Simba Technologies to provide.
- Excel 2016 for Mac has a brand new Microsoft Query (MSQuery) and Connection Manager to make creating and managing all of your data connections easier and more consistent with Windows.
Let’s take a deep dive into how each of these improvements can help you.
Native support for ODBC data connections
Excel 2016 for Mac supports ODBC data connections with SQL Server and Azure SQL Database right out of the box. This means several great things for anyone who works with external data:
- When creating or refreshing data connections to SQL Server, there are no third-party drivers required—everything you need is included right in the app.
- Connections made to SQL Server in Excel 2016 for Mac will work in Excel for Windows and vice versa. Have a workbook with ODBC data connections you’ve been using on Windows and never been able to use on your Mac? Well, now you can with cross-platform compatibility.
- If you want to connect to something other than SQL Server, we still have several great partners offering third-party drivers to connect to any data source you can imagine.
Mac Check For Text In Another Table
In addition, all of the ways in which you interact with external data are now consistent between the platforms. Looking for that Refresh button? It’s on the Data tab just as you’d expect.
The Data tab in Excel 2016 for Mac.
A better way to work with external data connections
One of the biggest improvements to working with external data connections in Excel for Windows in recent releases has been the Connection Manager. It provides a central place to see all of the data connections in a workbook, see where they are used, and modify, remove or refresh each one individually. With Excel 2016 for Mac, you now have that same Connection Manager you are familiar with from Windows. All of your connections are displayed, and you can click any of them to see where they are used in your workbook and to perform any action.
Excel Check For Text In A Cell
The all-new Connection Manager in Excel 2016 for Mac.
The Connection Properties dialog has been streamlined as well to match Excel for Windows, so that you now only see the properties that apply to your particular data connection.
All of your connection properties are in one place and just like Excel for Windows.
However, what good is easier management of your data connections if it’s too hard to create them to begin with? With Excel 2016 for Mac, creating a connection to SQL Server is easier than ever. On the Data tab, simply select New Database Query > SQL Server ODBC, and you are presented with a simple connection dialog. Once it’s filled out, the newly redesigned MSQuery launches.
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The all-new MSQuery in Excel 2016 for Mac.
The new MSQuery experience is very similar to the SQL Query Analyzer that many of you have worked with. On the left is a listing of the databases and tables in your database that you can explore. At the top right is a color-coded SQL editor, and at the bottom right are the results of any query you run. Simply enter a SQL statement, click Run Query to make sure it works. Once it does, click Return Data to drop your data right back into your worksheet. And that’s it; your data is now in your Excel workbook, live and ready to use in Excel 2016 for Mac or Excel for Windows!
Mac Check For Text In Another Tablets
Working with a third-party data provider works the exact same way. The only difference is that after installing the data provider, you select New Database Query > From Database and then select your data provider from the Apple iODBC manager.
Now it’s your turn!
We think we’ve made huge strides in making external data easier than ever in Excel 2016 for Mac and we hope you do too. Give it a try and let us know of any questions or feedback you have in the comments!